Job Advert – Office Administrator/ Office Manager


Post Date:             July 31, 2023
Close Date:           Open until filled
Location:               Vancouver, BC

Equilibrium Consulting Inc. is an award-winning mid-sized consulting structural engineering firm working on a diverse range of ambitious projects both locally and internationally. Eric Karsh founded the practice in Vancouver in 1998 with a focus on progressive and innovative building projects, particularly those utilizing timber construction.
Equilibrium has ambitious plans for the future and has recently expanded internationally by opening offices in Atlanta, GA and Paris, FR. We strive to have an open and collaborative culture that fosters creativity and provides opportunities for our employees.

We are looking for an Office Administrator/ Office Manager to support our team and play a major role in achieving the anticipated growth of the company. As a dynamic small-medium sized office, we are looking for a candidate who is willing to take on a variety of tasks, learn new things, and grow with the company. While previous experience in a similar role, particularly with an architecture or engineering firm, is desirable, adaptability and a positive attitude are equally important.

– Support the day-to-day requirements of the team and act as the “go-to” person for all administrative tasks such as filing, ordering supplies and record keeping.
– Maintain the general email accounts and main office phone line.
– Manage applications and renewals for leadership team’s and company’s engineering and business licenses.
– Research, book, and manage employee travel arrangements.
– Arrange activities, meetings, and events, both internal and external.
– Assist with writing and formatting reports, letters, proposals, presentations and documents.
– Support expense and timesheet processing.
– Maintain up-to-date information in CRM and Project Databases.
– Maintain employee personnel files.
– Assist hiring manager with recruiting processes.
– Act as “go-to” person for internal HR needs and liaise with HR consultant.
– Assist accounting department with preparation and sending of invoices, AR, depositing cheques etc.
– Assist with maintaining website and social accounts.
– Assist in preparation of project proposals, resumes, project cut sheets etc.
– Boost team culture, positive vibes and the coordination of social events.

– Enthusiasm to learn, adapt, and grow with the company.
– Minimum of 2+ years (4+ preferred) of professional experience, preferably in the A/E industry.
– Excellent interpersonal, written, and oral communication skills.
– Ability to effectively prioritize workflow and multi-task.
– Strong organization and time management skills.
– Proficiency in MS Office; Word, Excel, PowerPoint, Outlook.
– Familiarity with Adobe Creative Suite, especially inDesign, is an asset.
– Experience in proposal writing and creation of visual assets is an asset.
– Ability to maintain discretion and confidentiality.
– Valid work status in Canada.

Equilibrium is an equal opportunity employer. We offer a competitive salary and benefits package commensurate with experience and ability including:

– Opportunities for career progression in a growing company.
– Performance bonuses.
– Retirement savings plan matching.
– Extended health benefits contribution.
– Healthy and flexible vacation policy.
– Annual adventure bonus (please ask about this).
– Pet-friendly office environment.
– Personal wellbeing and health support, including use of our in-house climbing / bouldering wall!

All applicants should submit a CV and references to Please specify the job title in the subject line. No phone calls, please. Only those selected for an interview will be contacted.

New Look Equilibrium

With lots of positive changes happening at Equilibrium, we took the opportunity to refresh our branding to reflect the exciting and ambitious future ahead.

Founding Principal Eric Karsh said “We are very excited to launch our new website and branding as a way to celebrate our recent return to independent ownership, but also to mark a new era of growth with the incorporation of a branch in Seattle, WA and Paris, France. The new simple and contemporary branding reflects our approach to design with a nod to our mass timber expertise, while the new website highlights a small fraction of our award-winning  work over the past 20+ years. With many exciting projects lined up in the coming year, we are looking forward to continued creative cooperation and success with our current clients, and very much looking forward to developing fulfilling new relationships.”

Take a look through our new website, where we outline our approach to building design, introduce the team and showcase a few of our favourite projects from the Equilibrium archive, while taking a deeper dive in to some in the Case Studies section.

Three Equilibrium Projects Win Awards

We are excited to announce that it’s been a succesful few weeks for Equilibrium projects recently.

Oregon State University Forest Sciences Complex received a Commendation at the Institution of Structural Engineers Structural Awards in London, in the Zero Carbon Ambition category. Read more about what the judges had to say and see the other winners here.

Upper Skeena Recreation Centre received two awards at the Architectural Foundation of British Columbia awards; a Design Excellence Award in the Community & Civic Category and the Lieutenant Governor General Award for Architecture in British Columbia.

1 Lonsdale, a Passive House certified Mass Timber commercial project located in North Vancouver also picked up an AFBC Design Excellence Innovation Award. Read more about the project here.

Matt Kantner speaking at Greenbuild

Matt Kantner, PE, SE, from Equilibrium’s Atlanta office, will be speaking at Greenbuild in San Diego on September 21.

Along with three of his colleagues from SEI’s SE 2050 Committee, Matt will be educating attendees on the SE 2050 Commitment and the importance of embodied carbon.

Learn more about Greenbuild here.

OSU Shortlisted for IStructE Structural Award

We are pleased to announce the Oregon State University, Forest Sciences Complex has been nominated for an Institution of Structural Engineers 2021 Structural award.

The international awards, established in 1968, are the world’s leading awards for structural engineering excellence.

The project is shortlisted for the Zero-Carbon Ambition award, which is awarded to projects which demonstrate excellence in the pursuit of low-, zero-, or negative-carbon solutions across the design and construction of the project, highlighting the sustainable benefits of mass timber construction.

The Forest Sciences Complex includes the critically acclaimed Peavy Hall and the AWP Laboratory buildings.

See the full list of nominations for this years awards here.

Equilibrium and Katerra

We are pleased to announce that Eric Karsh, founding partner of Equilibrium, has finalized a deal with Katerra to regain full control of the company.

In addition to our head office in Vancouver, Canada, Equilibrium is now also incorporated in in the US, with staff in Seattle and Atlanta.

Our team is more excited than ever to continue building on our two decades of engineering excellence and innovation and take on new projects on both sides of the border.

OSU Complex Receives Two Design Awards

WoodWorks recently announced the Oregon State University Forest Science Complex as the 2021 recipient of the “Wood in Schools” Wood Design Award.

The project includes the critically acclaimed Peavy Hall and the AWP Lab buildings.

The A.A “Red” Emmerson Advanced Wood Products Laboratory was also announced as the recipient of ENR Northwest’s Higher Education Award of Merit.

Learn more about the design of the two buildings on the project case study page.